Office Manager( Тогл Софт / Toggle )

Компания "Тогл Софт / Toggle"

Toggle is a product company building eSIM and VPN solutions for global connectivity across all major platforms, including mobile, desktop, and TV.

Role Overview

As an Office Manager, you will be responsible for creating a welcoming and well-organized office environment, managing the company's employee benefits programs, coordinating internal events, and ensuring the smooth day-to-day operation of the office while supporting key HR processes.

Responsibilities

Office Management

• ensure the office is fully stocked with all necessary supplies, including water, snacks, dairy products, stationery, and other consumables;
• coordinate office operations by handling employee requests related to office facilities and equipment (coffee machines, lighting, office equipment, etc.) and communicating with external vendors;
• manage the office budget, including planning, expense tracking, and cost optimization;
• oversee cleaning services and office plant maintenance providers;
• manage incoming and outgoing mail, including receiving, sending, and distributing correspondence.

Employee Experience & Benefits

• administer the company's employee benefits programs (private health insurance, sports memberships, English language courses, etc.), including program administration, timely payment control, employee consultation, and ongoing support;
• organize team-building activities, employee celebrations, and recognition events by sourcing ideas and vendors, coordinating logistics, and arranging office decorations.

HR Activities

• participate in HR processes by supporting employee preboarding, onboarding, and offboarding within the scope of responsibility.

What We Expect from You

Office Management

• at least 1 year of experience in a similar role (Office Manager, HR Administrator, Administrative Assistant, or equivalent), preferably in an IT company or a fast-growing business;
• experience managing office operations and coordinating with external service providers (cleaning, office maintenance, plant care, etc.);
• experience managing office budgets, corporate cards, primary financial documentation, and expense reporting;

Employee Experience & Benefits

• experience organizing corporate events, internal engagement activities, and employee recognition initiatives;
• experience administering employee benefits programs (private health insurance, sports, learning & development, etc.);
• experience contributing to the development and improvement of internal employee programs and processes;

HR Activities

• experience supporting HR processes throughout the employee lifecycle, including preboarding, onboarding, and offboarding.

General

• proficiency in Microsoft Office and Google Workspace, particularly Excel and Google Sheets;
• English proficiency at Intermediate level (B1) or higher, with the ability to communicate with international vendors when required.

Soft skills:

• excellent organizational and time management skills, with the ability to multitask and prioritize effectively;
• proactive mindset with a strong drive to improve processes and create a comfortable, efficient work environment;
• strong communication and interpersonal skills, with the ability to build effective relationships with colleagues and external vendors;
• high level of responsibility, independence, and attention to detail;
• genuine passion for supporting employees and delivering a positive employee experience;
• experience in automating administrative processes is an advantage.

Nice to have:

• experience in automating administrative processes.

Perks

• official employment and a competitive salary;

• paid vacation + 5 personal days per year;

• support for growth: we cover professional courses, books, and conferences;

• private health insurance (including dental coverage);

• internal English classes;

• fast skill growth in a startup-paced environment;

• a culture of openness, respect, and honest feedback;

• minimal bureaucracy — maximum impact and momentum.

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