Business Assistant

Компания "HIRE5 INC"

Personal & Business Assistant to Tim Brown - a US-based partner at the largest accounting firm in Florida and an emerging investment firm founder (remote)

Tim Brown is the founder of Absaroka3 and Partner & Global Co-Head of Family Office Services at Berkowitz Pollack Brant CPAs. With a 10-year background working inside and alongside family offices globally, Tim specializes in bespoke capital formation, M&A, private equity, and family office governance. He regularly hosts events and collaborates with family offices, entrepreneurs, and high-net-worth individuals through his advisory practice and various global networks, including TIGER 21 and Young Presidents' Organization (YPO).

Right now, Tim is seeking a dedicated and proactive Personal & Business Assistant. As Tim’s right-hand person, you'll be integral to managing his complex, fast-paced schedule, helping him balance personal and professional commitments. Tim is heavily involved in global organizations, including YPO, and regularly hosts events for family offices. This role requires someone who is highly organized, self-motivated, and eager to grow alongside Tim. You'll handle everything from managing travel arrangements and email correspondence to potentially growing into providing analytical support, including budgeting and identifying key contacts.

Key responsibilities:

• Manage Tim’s calendar, schedule meetings, and handle all travel planning (US-domestic and international).

• Act as the point of contact for emails and follow-ups, ensuring timely communication.

• Conduct analysis on spreadsheets of contacts and draft personalized outreach based on specific criteria.

• Provide support for family-office events and YPO global engagements.

• Collaborate with Tim to understand his business goals and personal needs to offer strategic assistance.

• Ensure seamless communication across different time zones, while maintaining a professional, polished approach.

• Potentially, assist in preparing budgets, financial reports, and business analyses.

Requirements:

• At least 1-2+ years of experience as a remote assistant.

• Strong organizational and multitasking skills, with the ability to manage time effectively.

• Proficiency in Excel for budget tracking, contact analysis, and basic financial reporting.

• Excellent communication skills with a professional, client-facing demeanor.

• High level of intelligence and problem-solving skills. Your task is to find solutions, so you never stop until you reach the goal.

• Proactive and persistent, capable of thinking outside the box and following through to resolve issues.

• Comfortable working across multiple time zones, especially with frequent international travel.

• Self-starter with a go-getter attitude and strong follow-through.

• Analytical mindset and curiosity to understand and grow with the business.

Not necessary but will be a huge plus:

• Previous experience working with high-level executives or entrepreneurs.

• Spanish language skills.

Working hours:

9 am – 5 pm Miami time, EDT time zone (please, check the time difference via the link). You need to be ready to be flexible sometimes because Tim travels a lot, and his time zones change frequently. However, he'll try to make sure that most of the days you have a stable schedule.

What we offer:

• Full-time job (8 working hours per day, Monday-Friday). Please note that we will not consider candidates planning to combine several jobs.

• An incredible opportunity to work closely with a dynamic US entrepreneur, gaining hands-on experience in a variety of business areas.

• Remote work. You may be located in almost any country or city, just need a good Internet connection, a computer to work from, and the opportunity to adjust your working schedule to the needed time zone.

• Stability - this is not an internship or project work, we consider only the candidates looking for a long-term commitment of 1.5+ years. Tim would like you to grow together with him and his businesses.

• Salary will be discussed at the interview. Paid in USD.

• Quick selection process.