Automotive Parts and Service Coordinator

Компания "CarVibe"

We operate three car dealerships in the USA and are expanding to a one more location in the next two months.

We’re looking for a highly organized, proactive coordinator who can handle fast-paced operations and keep workflows moving across multiple locations.

This is not a passive administrative role. You’ll be directly responsible for making sure mechanics have parts on time, schedules stay on track, reports are done, and vehicles get delivered without delays.

Key Responsibilities:
- Source, purchase, and track automotive parts while maintaining accurate inventory records.
- Manage daily schedules for multiple mechanics and ensure tasks are completed on time.
- Follow up with mechanics to collect performance reports, diagnose bottlenecks, and keep time tracking accurate.
- Coordinate vehicle delivery to customers, ensuring smooth communication between all parties.
- Resolve issues quickly and escalate when needed to avoid workflow disruptions.

What We Offer:
- Full-time remote position with stable USD payment.
- Fast-growing company with opportunities for advancement as new locations open.
- Competitive salary and long-term career potential.
- Direct work with owners and senior management, your performance will be visible and rewarded.
- Saturday availability upon request.

What We’re Looking For:
- Strong organizational and follow-up skills; you must keep people accountable.
- Intermediate+ English (spoken and written) to communicate with mechanics, vendors, and contractors.
- Experience in procurement or parts sourcing preferred.
- Automotive knowledge is a significant advantage.
- Proactive, responsible, and comfortable working with minimal supervision.
- Ability to multitask and stay calm under pressure.

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